Election Material

TO:              ELECTION OFFICIALS AND PARTY OFFICIALS
FROM:         HERBERT R. HAYDEN, EXECUTIVE DIRECTOR
SUBJECT:    ELECTION MATERIALS

In accordance with state law, it is the responsibility of the election/party official to give every candidate a Statement of Economic Interests form, and a Campaign Disclosure form. Please notify each candidate that if the Campaign Disclosure form is not filed within five (5) days of the established deadline, an initial fine of $100 is required.  After notice has been given by certified mail that the form has not been filed, the fine increases at $10 per day for the first ten (10) days, and $100 per day for each additional day the form is not filed.

The following documents are provided:  Statement of Economic Interest form, Campaign Disclosure form, Candidate Roster and Successful Candidate Roster.  

Statement of Economic Interests form    The State Ethics Act requires that candidates complete this form at the time of becoming a candidate and file with the official responsible for the election. Provide copies of form to all candidates at the time they sign their declaration of candidacy or upon the filing of their petition to appear on the ballot. If a candidate fails to complete the form at the time of filing as a candidate, his name shall not appear on the ballot. If through error or omission, a candidate’s name appears on the election ballot, the candidate shall not be certified subsequent to the election.
  

Candidate Campaign Disclosure Form  Provide a copy to each candidate. It is the responsibility of the candidate to complete and return this form, initially, within ten days after receiving or expending their first $500, to include their own money (please note an initial report is not required after every $500 spent or received). Thereafter, quarterly reports are due within ten days following the end of each calendar quarter before and after each election, until a final report with a zero balance is filed, whether contributions have been received or expenditures made. All candidates must file a Pre-election report fifteen days before each election showing contribution and expenditure activity current as of 20 days before the election. This report is filed even if no funds are received and no expenditures made. A Final Report is filed when the campaign account is closed (i.e., no funds are in the account and no money is due or owed). NOTE: If a pre-election report is required to be filed within thirty days of the end of the prior calendar quarter, the quarterly report and pre-election report must be combined and filed to meet the pre-election report deadline.
  

Candidates' Roster-  Within five (5) days after the books close, please complete and return the report listing all the names of all candidates, along with the original and one copy of the Statement of Economic Interests. Upon receipt of the Candidates' Roster and Statement of Economic Interests, the State Ethics Commission will certify to the election official that candidates' names may properly appear on the election ballot.
 

Successful Candidates  -  Within five (5) days after the election, please complete and return the report listing names of the successful candidates, unsuccessful candidates and those who were unopposed.
  

Please contact this office if we can provide further assistance.